OST
File is created in Microsoft Outlook when Microsoft Exchange account is
created. Also known as Offline Storage Table, this file enables users to work
when Outlook is not connected to the server. Once the connection is available,
you can synchronize all the work in MS Outlook offline with Exchange Server.
Indeed, it makes Exchange mailbox in the form of OST file.
Why
OST File Synchronization Error Occurs?
More
often than not, you may encounter several synchronization errors when
connecting OST to Exchange mailbox. There are different reasons why
synchronization is stopped with Exchange in Outlook 2003, 2007, 2010 and
2013.
·
Network connection – The main cause of
synchronization issue
·
MS Exchange Server also goes down more
often due to which Outlook cannot synchronize
·
Problems in local machine are another
common issue when Outlook is malfunctioning
·
Sudden system shutdown, large OST file
size, and virus attack are some of the common reasons
How
to Fix OST Synchronization Issue?
There
are different steps you can take to resolve the OST synchronization problem,
such as verifying user profile, cached exchange mode etc. Here are some of the
important steps to get rid of this problem –
Step
1 – Verify Synchronization of OST files
Consider
the following steps to check synchronization of Offline Storage files in proper
way –
·
Right Click on the folder you want to check
and click “Properties”
·
Switch to “Synchronization” tab
·
Select “Statistics” of this folder and
check these attributes –
o Server
folder contains – Items
o Last
synchronized on – Date
o Offline
folder contains – items
If
you don’t have any OST File Sync problem, attribute value of the folder of
Server as well as offline folder contents are the same. If you couldn’t find
these value same, there must be a conflict in syncing both databases. In that
case, you have to follow these processes to verify profile settings.
In
Outlook 2007
·
Click on “Tools” then “Account Settings”
·
Click “Data File” and set “Mailbox account
name as default”
·
In Email tab, go to “Mailbox – account
name” and Settings.
·
Check the option “Use cached Exchange Mode”
and click OK.
Step
2 – OST File Synchronization
You
have to do two important things to sync offline folders – Automatic and Manual,
to fix OST file synchronization issues.
For
Manual Synchronization
·
Go to “Folder List” pane, choose “Folder
should be synchronized”
·
Go to “Tools” menu, click “Send/Receive”,
then Microsoft Exchange Server, if you have specific folder
·
In Tools menu, go to “Send/Receive All” for
all folders
For
Automatic Synchronization
With
this method, you can sync OST file with Exchange Server all the time when you
go online.
·
Choose “Tools” and “Options”
·
In Mail Setup, select “Send Immediately
when connected”
·
In Send/Receive, select “Send/Receive
groups” and check “Perform automatic send/receive when exiting”.
Step
3 – Create New OST File and Synchronize
If
the above methods cannot fix the OST file synchronization issue and you are not
getting it synced, there are chances that OST file is corrupt or damaged. In
that case, you have to recreate and resynchronize the OST file.
How
to Rebuild New OST?
·
Type *.ost in search box to look for OST
file
·
Rename the old file with different
extension. For example, replace .OST with .OLD extension.
·
After renaming the file, a new file will be
created
·
In Outlook, go to “Tools” and “Send/Receive”
Summary
If
the OST file is oversized and is not accessible, an OST crop tool can split the
file into smaller parts. If you still cannot resolve the OST synchronization
issue, you may try scanost.exe or scanpst.exe tools from Microsoft. These are
the default repair tools to fix OST/PST file issues. You may try these tools to
fix them. If these tools can’t work and you cannot access the OST file data, then
use Regain OST to PST Converter to import and access the OST file
through Outlook.
OST to PST Converter Tool and the seamless explanation to transfer offline OST to Outlook PST. This software steadily determinations and move the OST file into several formats like MBOX, EML, MSG, VCF, PST Outlook. Read more and free download the software:
ReplyDeletehttps://www.sametools.com/convert/ost/